LegisGate — AI Tool Intelligence Reporting

The Transformation

The DPT that used to take
6 weeks per tool now clears
the entire queue.

This isn't about replacing your compliance team. It's about giving them a proprietary intelligence engine that makes them the most capable, most credible, most efficient team in the organization.

Submit the AI tool and use case

Tell LegisGate what the tool does, how your organization plans to use it, what data flows in and out, and what decisions it influences. The more context — the more specific and actionable the report.

Structured intake — not a blank text box

The intelligence engine produces your report

LegisGate's proprietary compliance intelligence engine identifies every applicable regulatory framework across your full jurisdictional footprint, vets the specific use case, and surfaces findings with specific legal citations — automatically.

Patent pending methodology

Your team reviews findings and records the decision

Your DPT reviews the AI Tool Intelligence Report, resolves action items, and records a formal deployment decision — approved, conditionally approved, or denied. The decision is yours. LegisGate gives your team everything needed to make it confidently.

Human decision authority — always

Final Designation Report archived permanently

A timestamped, permanently archived Final Designation Report documents your team's decision and the evidence base supporting it. When a regulator asks how you evaluated this tool — your team hands them the report.

Regulator-ready documentation

The business gets approved tools faster

Every day an approved AI tool sits in the assessment queue is a day the business isn't using it. When your DPT can process the queue at scale, approved tools get deployed faster — and your team gets credit for enabling business velocity instead of blocking it.

Win for: Business units · CIO · Board

Confident denials protect the organization

When a tool gets denied it's not a blocker — it's protection. A cited, documented denial that explains exactly why a tool doesn't meet compliance requirements for your specific use case gives the organization defensible grounds to say no. That's risk management your legal team will appreciate.

Win for: Legal · Risk · Compliance · Regulators

Your team becomes the compliance authority

When your DPT can produce comprehensive, multi-jurisdiction, use-case-specific intelligence reports for every AI tool in the organization — they become the team everyone wants in the room. Not the compliance bottleneck. The compliance accelerator.

Win for: DPO · CPO · Privacy team · CISO

Shadow IT — The Risk You Already Know About

Your employees are already
using AI tools you haven't
approved. We can find them.

80% of enterprise leaders report that employees are deploying AI tools faster than IT can govern them. Those tools are processing your organization's data — customer data, employee data, patient data, financial data — right now, without a single compliance review.

Microsoft Defender for Cloud Apps already sees every cloud application being accessed across your organization. LegisGate connects to that intelligence and pulls every unapproved AI tool directly into the intelligence reporting queue — so your DPT can assess, document, and either approve or deny them before a regulator finds them first.

The regulatory exposure from Shadow AI is immediate

An unapproved AI tool processing EU employee data is a GDPR violation today — not when you find out about it. An unapproved clinical AI tool touching patient records is a HIPAA exposure today. Shadow AI isn't a future problem. It's a current one. LegisGate turns Defender's discovery intelligence into documented compliance action.

How it works

Defender detects Shadow AI

Microsoft Defender for Cloud Apps identifies every cloud application — including unapproved AI tools — being accessed across your organization. One centralized instance. Complete visibility.

LegisGate pulls the discovery into the queue

Unapproved AI tools identified by Defender flow directly into the LegisGate intelligence reporting queue — pre-populated with vendor information and flagged as Shadow IT discoveries requiring immediate review.

DPT completes intake and generates the report

Your team completes the structured intake describing how the tool is being used, what data it's touching, and the specific use case — then generates the full AI Tool Intelligence Report at the click of a button.

Your DPT approves, conditions, or denies — with full documentation

Your team reviews the AI Tool Intelligence Report, makes the deployment decision, and records it as a permanently archived Final Designation Report. Shadow IT becomes governed IT — documented by your compliance authority, not a machine.

Microsoft Defender for Cloud Apps integration

Enterprise organizations using Microsoft 365 already have Shadow IT discovery capability built in. LegisGate turns that discovery into documented compliance action — no additional infrastructure required.

What LegisGate Produces

Three outputs that transform
how your team operates.

AI Tool Intelligence Report

A comprehensive, multi-jurisdiction compliance research report for every AI tool your organization evaluates. Findings are organized by severity and jurisdiction, each carrying a specific regulatory citation and actionable remediation guidance. The report vets both the tool and your specific use case — because the same tool can be compliant for one purpose and non-compliant for another.

Covers: Applicable frameworks · Use case vetting · Sector-specific findings · Vendor analysis · Data flow assessment · Transfer mechanism gaps · State law requirements

Final Designation Report

The permanent, archived record of your team's deployment decision — approved, conditionally approved, or denied. Timestamped, signed by the designated compliance authority, and immutable. This is the document that survives a regulatory examination, an internal audit, a board inquiry, or an acquisition due diligence process.

Includes: Decision rationale · Supporting findings · Resolved action items · Compliance authority signature · Permanent archive timestamp

Lifecycle Tracking & Reassessment Alerts

Approved tools don't stay approved forever. Vendors update their privacy policies. Regulations change. New state laws pass. LegisGate tracks every tool your team has assessed against a risk-based reassessment schedule your organization configures — and sends reminders before tools fall out of current compliance documentation. The previous report pre-loads for every reassessment, making each cycle faster than the last.

Includes: Risk-based cadence settings · Critical tools every 6 months · Standard tools annually · Regulatory change triggers · Pre-loaded reassessment context · Compliance posture dashboard

Use Case Intelligence

The same tool can be compliant
for one purpose and non-compliant
for another.

Most compliance tools assess the vendor. LegisGate assesses the vendor and your specific use case — because the regulatory obligations attached to an AI tool depend entirely on how it's being deployed.

Workday AI used for HR reporting analytics is a different compliance picture than Workday AI used for autonomous performance-based termination recommendations. The tool is identical. The use case changes everything — the EU AI Act classification, the GDPR Art. 22 exposure, the state law obligations, and the sector-specific findings that apply.

LegisGate's structured intake captures the use case in detail — what data flows in, what decisions the tool influences, who reviews the outputs, what the downstream consequences are — and the intelligence engine produces findings specific to how your organization is actually deploying the tool.

That specificity is what makes a Final Designation Report defensible. Not just "we assessed Workday." But "we assessed our specific use of Workday for performance analytics in our UK operations and here are the findings and controls we implemented."

Example — Same Tool, Different Outcome

Clinical AI Platform — Documentation vs. Decision Support

When assessed as a documentation transcription tool that assists physicians with note-taking (preparatory task), the platform qualifies for the EU AI Act Article 6(3) exception — limited-risk with Art. 50 transparency obligations. When assessed as a clinical decision support tool influencing treatment recommendations — high-risk under Annex III Section 5(a). Same vendor. Same product. Completely different compliance picture based on use case.

Intake captures what matters

Use Case Category

Clinical documentation and coding

What does the tool produce?

Drafted content requiring human approval

Does the tool influence decisions about people?

Recommendations for human review — physician approves all notes

Impact if output is wrong?

High — health and safety impact

Confirmed regulatory obligations

HIPAA · Medicare/Medicaid · Joint Commission

⚙️

Intelligence engine result EU AI Act → Limited-risk (Art. 6(3) preparatory task exception applies) · HIPAA BAA → Required critical finding · Joint Commission LD.04.03.13 → Required finding · False Claims Act → Required finding · 17 additional use-case-specific findings generated

Results vary based on your organization's specific intake responses, jurisdictional footprint, and confirmed regulatory obligations.

Lifecycle Management

Compliance doesn't end
at approval.

LegisGate tracks every tool your team has assessed against a configurable, risk-based reassessment schedule. Critical tools every 6 months. Standard tools annually. Your team sets the cadence — LegisGate handles the tracking and sends reminders before anything falls out of current compliance documentation.

Initial Assessment

AI Tool Intelligence Report generated. Full multi-jurisdiction research. Use case vetted. Findings reviewed. Decision recorded.

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✅

Final Designation Report Archived

Timestamped, permanent record of the deployment decision. Available for regulatory inspection, audits, and board review at any time.

Regulatory Change Detected

LegisGate's intelligence monitoring detects a new regulation or enforcement development that may affect an approved tool. Your team is notified automatically.

🔔

📅

Reassessment Reminder Sent — Risk-Based Cadence

LegisGate tracks every assessed tool against your organization's risk-based reassessment schedule — Critical tools every 6 months, High and Medium annually, Low risk every 24 months — and sends reminders to your team before due dates arrive.

Reassessment — Faster Than the First

Previous report pre-loaded. Vendor context retained. Regulatory changes since last assessment surfaced automatically. Each reassessment cycle gets faster and easier than the last.

⚡

Configurable Reassessment Cadence

Your organization sets the schedule. LegisGate handles the rest.

Configure your reassessment cadence in organization settings — different cycles for different risk levels, reminder timing, and whether regulatory changes trigger immediate reassessment prompts for approved tools.

Critical Risk

6 mo

default cadence

High Risk

12 mo

default cadence

Medium Risk

12 mo

default cadence

Low / Minimal

24 mo

default cadence

✓ Configurable per risk level

✓ Automated reminder emails

✓ First and second reminder windows

✓ Regulatory change triggers

✓ Previous report pre-loaded for reassessment

Regulatory Coverage

Every framework your team
needs to know about —
researched automatically.

Your team doesn't select frameworks. The intelligence engine detects your organization's jurisdictional footprint and applies every applicable framework without your team having to know it exists.

40+

Countries and jurisdictions covered

Regulatory feeds monitored continuously

US states monitored for AI legislation — enacted and emerging

One-of-a-kind proprietary compliance intelligence engine — patent pending

EU AI Act

GDPR Art. 28

GDPR Art. 22

GDPR Art. 35

UK GDPR

UK IDTA

ICO AI Guidance

UK Equality Act

HIPAA §164.504(e)

HIPAA §164.514

False Claims Act

CMS AI Playbook v4

Joint Commission

ONC Info Blocking

FDA SaMD

ACA §1557

Swiss revFADP

KVKK m.8/m.9

Colorado AI Act

NYC Local Law 144

Illinois AI Laws

Texas TRAIGA

Freddie Mac 2025-16

GLBA Safeguards

ECOA/Fair Housing

SR 11-7

Title VII/EEOC

FTC Act §5

CCPA/CPRA

FERPA

NIST AI RMF

FedRAMP

Sector Intelligence

Industry-specific intelligence
your team doesn't have to
research themselves.

Sector-specific finding layers surface the findings your industry requires — automatically, based on your confirmed organizational profile.

🌐

Universal coverage — every organization, every industry

Every AI Tool Intelligence Report includes full multi-jurisdiction coverage — GDPR, EU AI Act, UK GDPR, Swiss revFADP, KVKK, US federal law, and all 50 state monitoring — regardless of your industry. The sector layers below are additional intelligence on top of that universal foundation.

🏥

Healthcare

Health systems · Hospitals · Digital health · Healthcare IT

HIPAA Business Associate AgreementRequired
False Claims Act — 31 U.S.C. §3729 exposure for unvalidated AI in billingRequired
Joint Commission LD.04.03.13 — AI governance standardsRequired
CMS AI Playbook v4 — auditable data lineage, 6-10 year retention
FDA Software as Medical Device — classification assessment
ONC Information Blocking Rule — 45 CFR §171.103
ACA Section 1557 — healthcare AI anti-discrimination
Texas TRAIGA §74.351 — patient AI disclosure requirements

🏦

Mortgage & Financial Services

Lenders · Servicers · Banks · Credit unions

Freddie Mac Bulletin 2025-16 — AI governance frameworkRequired
GSE Indemnification Clause — full financial liability transfer to seller/servicer
Fannie Mae Information Security Supplement — effective August 2025
ECOA/Fair Housing Act — disparate impact for mortgage AI
SR 11-7 — independent model validation requirements
GLBA Safeguards Rule — AI processing customer financial data
EU AI Act Annex III Section 5(b) — creditworthiness assessment classification

🎓

Education

Universities · K-12 · EdTech · Research institutions

FERPA school official exception — 34 CFR §99.31
FERPA annual notification — AI-generated student records
COPPA compliance for under-13 student data
EU AI Act Art. 5 — prohibited AI in educational settings
AI-generated student record protection requirements
State student data privacy law coverage

🏛️

Government & Federal Contractors

Federal agencies · Defense contractors · State and local

FedRAMP authorization requirements for cloud AI
FISMA / NIST 800-53 — security controls for AI systems
CMMC compliance for defense contractors using AI
Executive Order 14110 — Safe and Trustworthy AI
OMB M-24-10 — Advancing AI Governance
Section 508 accessibility requirements for AI interfaces

Not in one of these sectors?

If your organization deploys AI tools — in any industry — LegisGate produces the intelligence reports your Data Protection Team needs. Retail, manufacturing, professional services, technology, non-profit — the regulatory obligations follow the data and the jurisdiction, not the industry label.

Pricing

Simple, predictable,
enterprise-ready.

Monthly subscriptions. Full regulatory coverage across all jurisdictions included in every tier. Monthly pricing available on request.

Essentials

^$1,497

per month

Mid-size organizations, regional health systems, community banks, mid-size mortgage lenders.

25 AI Tool Intelligence Reports / year

$719 effective cost per report

Included

✓ 5 user seats
✓ Full jurisdiction coverage — 40+ countries
✓ Use case vetting on every report
✓ Sector-specific intelligence layer
✓ Final Designation Reports
✓ Lifecycle tracking and reassessment alerts
✓ Permanently archived report history
✓ Email support

$719 / report

effective cost per AI Tool Intelligence Report

Get started

Built for the teams that
have to get this right.

⚙️

Proprietary intelligence engine — patent pending

The rules engine architecture, mandatory finding injection system, jurisdiction footprint detection, EU AI Act classification sequence, and verification gate are proprietary to LegisGate. The findings your team receives are produced by a purpose-built compliance intelligence system — not a general-purpose tool repurposed for compliance.

📋

Permanently archived Final Designation Reports

Every deployment decision your team makes generates a timestamped, immutable Final Designation Report — signed by the designated compliance authority. When a regulator asks how you evaluated an AI tool before deploying it, your team hands them the report. That's the documentation that demonstrates a genuine, defensible compliance process.

🔒

Enterprise data protection ready

GDPR-compliant Data Processing Agreement available. EU Standard Contractual Clauses, UK IDTA, and Swiss SCCs for international transfers. Encryption at rest and in transit. Role-based access controls. Audit logging. Everything your legal and security teams will ask for — ready before they ask.

The DPT that used to take6 weeks per tool now clearsthe entire queue.

Your employees are alreadyusing AI tools you haven'tapproved. We can find them.

Three outputs that transformhow your team operates.

The same tool can be compliantfor one purpose and non-compliantfor another.

Compliance doesn't endat approval.

Every framework your teamneeds to know about —researched automatically.

Industry-specific intelligenceyour team doesn't have toresearch themselves.

Simple, predictable,enterprise-ready.

Built for the teams thathave to get this right.

The DPT that used to take
6 weeks per tool now clears
the entire queue.

Your employees are already
using AI tools you haven't
approved. We can find them.

Three outputs that transform
how your team operates.

The same tool can be compliant
for one purpose and non-compliant
for another.

Compliance doesn't end
at approval.

Every framework your team
needs to know about —
researched automatically.

Industry-specific intelligence
your team doesn't have to
research themselves.

Simple, predictable,
enterprise-ready.

Built for the teams that
have to get this right.